Influencing Change: Moving to the Cloud

Cloud Analyst, David Linthicum, said that ‘technology issues don’t typically stop cloud implementations. More often than not, it’s the people’. As with any new technology, there is often internal resistance to change – what if it doesn’t work out? Do we know the weaknesses and how to deal with them? How will an office cope without paper copies of contracts or the physical processes that businesses have used for decades?

Creating change within your organisation means that you need to communicate the benefits to every stakeholder and involve decision-makers early on.

Benefits of Cloud Printing

In 2011, IBM executive Mark Dean was already referring to the ‘post-PC era’ – a time when people rely more on mobile devices than PCs and expect processes to work from these devices as well. One of the major benefits of cloud printing is that it works from mobiles and doesn’t require users to be on a PC or connect to a print driver.

Sales teams typically work out of the office more than in it, so being able to print contracts and agreements remotely without having to set up a PC saves time, money, and desk space within the office (a key benefit in London, where space is always at a premium).

Cloud printing also saves time for the IT department, as software upgrades are automatic and in real time, so the system is always running on the latest version of the software without additional employee input. There is also no need to buy and install a local server, which makes cloud printing much less costly than its traditional counterpart.

When presenting cloud printing as a solution, it’s important to mention:

  • Cost savings on technology infrastructure – it’s easy to maintain a cloud printing system with minimal upfront spending and costs are based on demand.
  • Space savings – removing the need for hotdesk areas can mean that offices are more efficiently used or the business can work in smaller premises.
  • Better accessibility – employees have access to the printers and systems at anytime, anywhere, making it easier to work remotely or out of hours.
  • Less personnel training is required – so businesses don’t waste money on repetitive, lengthy training processes whenever printers are updated.
  • Cheaper, up to date licensing software – the system can grow without the need to buy additional, expensive licensing.
  • Disaster recovery – cloud-based systems also have the option for cloud storage, which makes disaster recovery options affordable even for small businesses.
  • Flexibility – cloud printing set ups are easy to change, grow, and reduce, depending on the business’ requirements.

If you need further guidance and support in presenting cloud printing as an option to your business, please speak to us. Our experienced sales team will offer information based on the industry and their own experience to help you make these vital changes within your business.

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This post was written by Anwen Haynes1

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