The Importance of a Print Management Strategy

print management strategies

Rising overheads mean organisations have to find practical ways to reduced costs. Today, business leaders face the challenge of reducing either headcount or overhead expenses which can result in a negative impact on productivity and morale. However, one area that can enhance productivity and provide significant expense control is office printing.

Documents drive all business processes, which is why an average of 1-3% of a company’s annual revenues is consumed by document production. On top of growing costs, most companies have multiple vendors for print hardware, supplies and repairs and managing these relationships and multiple invoices can incur unnecessary costs. In fact most companies have no idea what they are spending on office printing because typically these costs are often hidden across multiple budget lines

A print management strategy allows control over these expenses by outsourcing the management of their fleet of printers by allowing you to have one supplier for your fleet and print management.

Productivity is also affected by an ineffective fleet and yet it is at the heart of every business! Inefficient, aging printers are prone to breakdown, hampering office effectiveness. The neglect of proper preventative maintenance not only leads to interrupted workflows, but also reduces the usable lifecycle of your printers.

IT Departments are often impacted by inefficient printing infrastructures as well. It is estimated that 50% of the help desk enquiries are related to printers. Often the issue is mechanical so therefore IT has to phone a third party to repair the device. So your expensive IT department are often distracted from business critical initiatives. However, if you had outsourced your printer management, it would help with your overall business costs.

Always room for improvement:

All of these impacts are reduced once a sensible managed print strategy is implemented.  Along with the financial benefits, your business will have a boost of productivity, your IT resources will be freed up and reassuringly you will be able to reduce your carbon footprint.

Manage Expenses: You cannot manage what you have not, or cannot measure! By implementing a managed print service, you understand what are spending. This visibility results in better control and prevents spiralling costs.

Minimise Carbon Footprint: Being proactive with your fleet of printers allows you to implement a strategy to reduce the carbon footprint of your company. Once you know what you’re spending, you are able to create initiatives for printing. You will also be able to reduce electricity by power saving measures on your systems. Also, by working with a company such as Mode, you will be able to review your fleet, perhaps even making redundant some old machines you have.

Improve Productivity: A well implemented print management strategy can boost your team’s productivity. Firstly, employees will have less distraction caused by broken printers or empty toners because your business will have a preventative maintenance service which will ensure that restocking of toner is automatic and that your fleet is operating correctly at all times. Also by working with Mode, you will be given the opportunity to review your fleet and upgrade should your needs require it

Free Up Your IT: Allow your IT department to focus on your core business initiatives without the distraction of your managed print services. IT resources are often the most costly for a business; therefore why allow them to become frustrated by fielding calls with printer issues.

Managed Print Strategy: Reap the benefits. Talk to Mode and discover how we can help you and your business flourish.

Efficient Printing and the Environment – Why it’s Everyone’s Responsibility

Efficient printing

Efficient printing is one of the ways in which you can actively help to create a sustainable environment in your organisation. Efficient doesn’t just mean fast and simple, it can also mean sustainable.

The planet aside, efficient printing will also save you money by reducing your consumption of toner and of paper.

There are certain key elements which should be put into play to ensure that your print efficiency is working at maximum capacity – they are as follows:

  • Follow me printing: This means releasing your print job through a secure code to any machine in your organisation. Follow me printing reduces the waste caused by abandoned prints.
  • Rules-based printing: Reducing toner consumption by defaulting to mono printing and printing only the current page. This is especially relevant when it comes to large email streams.
  • Print draft copies: Running a draft copy before large jobs prevents expensive mistakes which saves both paper and toner.
  • Print preview: This is an important function for checking orientation and formatting are correct before printing.
  • Energy efficiency: Always ensure that machines are switched to “night mode” which ensures they enter stand-by mode when unused. You can also set larger print jobs to run at night which will enable you to benefit from cheaper electricity.

The importance of keeping control of print output in the workplace cannot be underestimated. Creating print policies for example are relatively simple but ensuring that the rules are followed is another matter.

Mode can assist you in managing and implementing rules and strategies which will help you to achieve green printing and fulfil your environmental policies.

Contact Mode Print Solutions today to learn more about Mode’s commitment to the environment.

Your Guide to Managed Print Services

managed print service guide

What are managed print services?

Managed print services encompass a number of components but the result is always the same – a more viable and productive office.

Managed print services allow you to gain power and control over your printing which in turn saves money and time, boosting efficiency as well as output.

Less waste means a more environmentally friendly office and less financial outlay in the long term.

Do we need managed print services?

If you want to reduce the cost and complexity of your printing output, then the answer to the question of needing managed print services is of course a resounding yes.

How will managed print services help?

Through consolidating devices, ensuring hardware and software is optimised and through constant monitoring of output, managed print services can help you to waste less and save more.

Your staff will experience more freedom as they work; the ability to print from any machine in any department will allow them to avoid queues and time-wasting and there are even options for staff to quickly find which machine is least-used so they may choose that one for large print jobs.

Honing in on the minutiae of office needs, managed print services can offer print access restrictions and pop ups to encourage users to print as efficiently as possible.

Consumables

Managed print services also allow you to relax when it comes to ordering consumables because the software does it for you. Saving you time and helping to minimize downtime, it’s never been simpler to forget about the things which you don’t need to worry about.

Learn more about managed print services at by getting in touch with Mode today.

Printing and the Environment

printing and the environment

Concern for the environment is at an all-time high and with global warming a very real concern, there’s little wonder that many enterprises are looking at ways of reducing their carbon footprint.

Mode Print Solutions are passionate about their part in the environment and as a result are involved in a number of schemes and innovative programmes to help us all make a difference when it comes to the environment.

Recycling Cartridges

Mode Print Solutions is proud to be in a position to assist clients with their cartridge recycling and Mode’s Service Department are on hand to offer advice as well as practical help to those who need it.

Carbon Zero

Mode is also passionate about carbon neutrality and constantly measures and manages its carbon footprint in order to minimize impact on climate change.

Working towards this goal is made even more satisfying by a consistent and active part in world climate change. Mode’s actions include investment in carbon reduction projects in the UK and in the developing world in order to offset carbon emissions.

Mode considers environmental action to be an integral part of its work and the company looks forward to continuing to support and foster environmental action in the future.

 

World Environment Day June 5th 2016

Mode is always aware of our environment not only locally but also globally. So on 5th June we would like to acknowledge and support World Environment day.

Since its inception in 1974, World Environment Day has developed into a global platform for raising awareness and taking action on increasingly urgent issues from marine pollution and global warming to sustainable consumption and wildlife crime. Millions of people around the world have been motivated by the ‘people’s day’ for action, and this has increased in momentum into a global movement through the expanding WED website and social media.

GO WILD FOR LIFE

This year’s theme for World Environment Day – Go Wild for Life – encourages us to celebrate all those species under threat and take action of your own to help safeguard them for future generations. This can be about animals or plants that are threatened within your local area as well as at the national or global level. Whoever you are, and wherever you live, show zero-tolerance for the illegal trade in wildlife in word and deed, and make a difference.

Wildlife crime endangers iconic elephants, rhinos, tigers, gorillas and sea turtles. In 2011, a subspecies of Javan rhino became extinct in Vietnam, while the last western black rhinos vanished from Cameroon the same year. Great apes have disappeared from Gambia, Burkina Faso, Benin and Togo, and other countries could quickly follow. Lesser-known victims include helmeted hornbills and pangolins as well as wild orchids and timbers like Rosewood – flowers and timber are also considered wildlife!

Mode already plays its part in being committed to being a Zero Carbon company as well as our internal recycling policies that we encourage all our clients to participate in. We also recognise that whilst as individuals we often feel that we cannot make a difference, we know that together by each playing a part either in business or individually, we CAN make a difference to protect our environment.

To find out more about our environmental policies, visit Mode’s environment page on our website.

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