A paperless office has been a dream for many business owners for over a decade, but it’s becoming increasingly clear that completely abandoning paper is both unrealistic and counter-intuitive for many businesses. However, that doesn’t mean that your business cannot cut down on print requirements and streamline processes to reduce your waste.
Reduce Your Number of Printers
Many of our clients come to us with a number of printers – all from different manufacturers and set up differently, which makes it difficult to create a cohesive and useful print environment. One simple way to make your printing easier and create valuable print processes is to have fewer machines that do more. Printers are often shared by just 2-3 employees – increasing that ratio to around 7-8 employees per printer reduces your overall lease costs and allows you consolidate your processes to fewer machines.
Scan and Share
Not every single process requires a printed document. If you still have files full of customer contracts and less and less space to put them, simply scan your contracts and store them in the cloud. This reduces the risk of losing important paperwork and means that you can find files and contracts in seconds without ever leaving your desk.
Print from Anywhere
Cloud printing means that you no longer have to physically be in an office to print, or even need an on-site printer. People can print documents from any cloud-connected device to any printer – whether it’s 2 desks over or in another country. Many printers are already cloud-capable, and just need the necessary apps installed to make the most of those capabilities.
These simple tweaks to your existing system can result in significant savings, both in terms of your monthly lease costs and your daily printing requirements. For a more in-depth review of your print environment, please do not hesitate to get in touch with a member of our team.
The long-term effects of the Brexit vote are yet to be seen, but the pound’s performance on markets has been weak, falling by as much as 6% in just 10 minutes. A weak pound has an impact on both personal and business pockets, and may have an impact on your print prices too.
Printweek announced that printers and print buyers should be ‘braced for double-digit paper price rises’ if the pound does not recover against the euro. In the week of October 10th, the sterling was down 14% against the euro since the referendum vote several months ago. Since most paper used in the UK is imported – mostly from paper mills in mainland Europe – this will have an effect on the cost of paper and therefore the cost of maintaining your current print processes.
Papermakers expect significant price rises if the pound does not recover soon, with paper grades across the board being affected.
Domestic paper mills primarily focus on recovered paper, but could also experience an increase in production costs as the price of waste paper goes up.
However, more optimistic projections say that paper prices could actually go down in the long-term once the UK exits the EU, since it opens up options to buy from outside Europe without having to pay hefty tariffs. While there may be short-term hikes, suppliers from Asia are often able to compete with European pricing and offer larger orders with more significant savings for both paper mills and paper buyers.
In the meantime, Mode Print Solutions strongly recommend that our clients look at their overall print usage and implement strong print management processes to reduce waste and cut down on unnecessary spend in printing. If you would like help in analyzing your print processes or even installing new print management software, please do not hesitate to get in touch. Our team would be more than happy to help.
We believe that every business needs to have a commitment to the environment and the wider world that we live in. That’s why we joined the CO2balance Kenyan Energy Stove Project and devoted resources to become a CarbonZero company from September last year.
The CO2balance Kenyan Energy Stove Project supplies energy saving stoves to villagers throughout Kenya. Traditional Kenyan cooking is done on a three stone fire, which is incredibly inefficient and fills villagers’ homes with smoke which can cause or exacerbate a range of health issues. The brick stoves provided by the CO2balance Kenyan Energy Stove Project reduce firewood usage by 50% and lower carbon emissions through cooking. Other benefits are that it makes cooking more cost-effective, reduces deforestation, and improves health by reducing the amount of smoke that cooking creates. Indoor smoke is dubbed the ‘kitchen killer’ and causes 1.9 million deaths in Africa every single year.
We’re proud to be part of the project and to help both the environment and people around the world who have the same concerns and needs as us – healthy food, healthy homes, and the desire to leave a better world for their children. Initiatives such as the Kenyan Energy Stove Project allows us to give back to the global community to improve life for less fortunate families and reduce harmful emissions that are driving global temperatures upwards.
Climate change is arguably the most significant issue facing the global community today, and we believe that all businesses and people need to unite to do what they can to reduce carbon emissions. To find out more about our commitment to the environment, take a look at our Green Promise.