How to Use Your Printer Effectively to Reduce Your Office’s Carbon Footprint

There are plenty of simple ways to make your office more environmentally friendly without spending a fortune on state-of-the-art technology or affecting business practices. An ideal place to start is by measuring the carbon footprint to determine what areas you can improve.

By reducing your office’s carbon footprint, you will detect some immediate benefits. Most noticeably, tougher management of office equipment will result in obvious cost savings, without affecting the performance of the business. Below are some easy yet effective ways to change the printing habits in your office, consequently improving the carbon footprint.

Combine Your Equipment

Rather than having individual machines for printing, scanning, faxing and photocopying, you should upgrade to a multifunction printer that can carry out all of these tasks in one. As well as reducing your carbon footprint and using less energy, you will also free up some space for other equipment or furniture.

Printing Rules

An easy way to reduce the carbon footprint within an office environment is to instigate some printing rules that the entire workforce must follow. For example, employees should be limited to what they can and can’t print. You could even incorporate pop-up warnings to alert users of the printing rules and the impact their printing is having on the environment. However, in order for your new rules to work, all members of staff must abide to them, including the managers and executives.

Follow Me Printing

Follow me printing is a great way to limit the number of abandoned print jobs that are often thrown away. The simple process starts with the user activating the print job as usual from their workstation. Rather than printing immediately, the print job must be executed using a method of authentication once the user reaches the printer. This could be an ID badge, for example.

Provide Digital Copies

By printing hardcopies of everything, you are often wasting ink, paper and energy. A lot of the time the document only gets thrown on top of a pile of paperwork anyway. Instead, you should scan your documents so that they become digital copies and aim to distribute them via email wherever possible. Scanning documents is a great way to limit your paper use, which will reduce your carbon footprint and your overall costs.

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This post was written by Anwen Haynes1

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