5 Ways to Increase Print Efficiency in the Office

Many businesses are losing money and wasting valuable time by simply failing to streamline their printing processes. A few small changes can bring significant benefits when it comes to efficient printing: for example, training staff to use the “print double-sided” option will halve the volume of paper used in your office.

Here at Mode we focus on efficiency, which means that we are consistently working with you to decrease your rate of consumption and waste and increase your productivity.

Below we have put together five simple printing processes for you to consider, helping you increase print efficiency in your workplace:

  • Follow Me Printing – This gives users the flexibility to print from any machine within the organisation, avoiding queues, minimising abandoned prints and improving workflow.
  • Printer Load Balancing – Means that documents do not have to wait for prior jobs to print. Documents are routed to available printers and printed right away.
  • Assigning Print jobs – These can be assigned to individual clients or departments, which allows you to keep track of who is printing each print job and monitor your printing costs.
  • Print Access Restrictions – This allows you to place limits on the amount an individual or group can print. You can also enable or disable printer access to certain individuals or departments.
  • Pop-up Print Warnings – These can be tailored to remind your staff of your printing policies and encourage them to use options such as black & white or double sided document printing.

For more advice on the best printing options for your business, and how managed document services can improve your company’s productivity and carbon footprint, get in touch with our team!

Cycle to Work Day

Cycle to Work Day is the UK’s biggest one-day celebration of cycling to work. This year the event was celebrated on August 15th.

Cycling is a great way of combining exercise with the necessity to get to work. This means that even the busiest of people can combine both!

Apart from the obvious health benefits, cycling is also a great way to save money plus contribute to burning less fossil fuels so you too can have a positive impact on the environment.

Several Mode employees already cycle to our Head office, so we thought on National Cycle to work day we’d celebrate this and encourage others to do the same!

Cycling to work is a great!

Mode’s fast-growing services are strengthened by MBO with Connection Capital

Following our recent MBO with backing from Connection Capital, Robert Clarke and the existing leadership team are pleased to announce Richard Cottrell as our new Non-Executive Chairman. Richard’s career has included senior roles at major print services and wider technology businesses. Robert Clarke our CEO commented:

“This is a very exciting moment for us – we have put so much into growing our business over the last five years and with Connection Capital’s backing, we have good grounds to achieve our ambitions for the next five years and beyond.

Having a Chairman of Richard’s calibre on the board will be a vital aid to our progression.”

Stuart Ogilvie, Senior Sales manager with over 20 years’ experience at Mode, also now joins the Board as Sales Director. He added:

“Mode’s success has been founded on the unique proposition we offer our clients. As we continue to grow, our focus remains on ensuring we facilitate our client’s needs and support them with their equipment along with our unrivalled high levels of service.”

Several innovations are key factors in Mode’s impressive performance:

Mode Academy: Our unique, structured training programme allows our sales team to develop extensive knowledge on products, services and client support as well as giving opportunities for career progression.

SIMPLE Contract: This unique product, exclusive to Mode, ensures that our clients benefit from equipment and servicing as a complete package, something not previously seen in this industry.

Excellent Customer Service: Mode’s average call-out time is just 71 minutes whereas next day service level agreements are the industry norm.

Robert Clarke concluded: “Mode remains committed to being people centric, our continued growth and success will be underpinned by developing our team to continue to offer the best services to our clients.”

Is Cloud Based Communications the Silver Lining for Businesses?

In the last decade digital advances has seen an increase in various forms of messaging systems and social communications. However, many businesses are still using phone and basic email for their communications. However, there is a growing challenge particularly for small to medium size businesses, who are aware of the need to accommodate differing forms of communications to facilitate the needs of their clients and suppliers. The cloud has become a particularly large buzz word. Buzz concepts aren’t necessarily a great thing for businesses to adopt straight away, however, the most forward-thinking businesses are asking questions about the cloud and receiving solid, positive answers. So why would you move to the cloud?

Cost? Is this a real concern or not?

The implication of rising cost particularly for SME’s drives uncertainty surrounding the use of new technologies, along with choosing the right technology. However, many businesses do not realise the cost saving when you move to the cloud. When you place your phone system on the cloud for example, businesses are charged for only what they use making this exceedingly cost effective for smaller enterprises.

Outsourced IT

An in-house IT solution can be exceedingly expensive and as communication systems can be complicated now, often a whole entire IT department is needed just to manage this. By having a cloud-based communication system, this can eliminate the need to maintenance, alleviating the burden of IT work load and reduce your costs by not needing an internal IT infrastructure which includes the need for a server and storage rooms.

One management provider for all

By having a supplier for your cloud management, this can all be off site. If you do have an IT department, then they can focus on your internal IT needs rather than the broader communications systems which simplifies your processes.

Expansion capabilities

As an SME, you would hope that your business would grow. The cloud allows this flexibility for your present systems and for the capacity to grow so that you are never restricted in your growth, nor would you need hardware solutions. Your business will need multiple communicating channels accessed by multiple people. Cloud services can provide this support to you.

Software updates

No need to worry about these! These will all be managed by your provider.

Customer service

This is what you’ll receive when you have a cloud provider. It is imperative that you minimise the amount of downtime on your systems as this can be detrimental to your business. Cloud services maximises the amount of up time as you will benefit from multiple remotely hosted centres. Therefore, there will be no impact on your business as your systems should always run effectively.

 Flexibility

You may have people working from home, office based, or permanently in the field. You’ll need an infrastructure that can facility all your needs. Cloud based services can provide this.

Using cloud based, unified communications can bring many benefits to your business, creating flexibility, unification in your processes, flexible working and importantly reduction in your costs.

© MODE 2018
Site Map | Privacy Policy | Cookies |Design: Innermedia