What are Managed Print Services?
Managed Print Services depend on computer software to keep an eye on print activities; this involves seeing patterns in print behaviour, creating rules for printing, managing devices and creating established workflows. In short, it helps you make better use of your printers by giving you a way to monitor and control how your staff use them.
Did you know that by implementing managed print services in your business you could reduce your print and copy spend by up to a third? And that’s not all, here are three more ways that managed print services can benefit your business…
1 – Cost Benefits
Have you been unable to print an important document because the toner has run out or the printer is displaying a fault and your IT department are too busy to fix it? These common occurrences cost both time and money, reinforcing the benefit of using managed print services. They give your business the maximum level of print service when you need it most.
Maintaining your old printers can help you to keep costs low in the short term, but in the long term you’ll miss out on new technologies that will provide cost benefits, while facing expenses and uncertainties that managed print services can eliminate.
2 – Up-to-date security
Implementing a print management solution is the most secure and efficient way of ensuring your business is safe guarding itself against print and data security issues. Print management offers the most up to date technology which means better printers for maintenance, management and most importantly, security. All of your printed documents remain safe and confidential until the end user is ready to authorise and collect them.
3 – Environmental benefits
Managed Print Service providers help your business to reduce waste by regularly auditing your printing processes and upgrading to more advanced printers and functions. These functions include restricting the use of colour; printing double sided and offering pull printing, so that print jobs only print when actively requested from the printer. This means less abandoned print jobs.