Is Cloud Printing Secure?

cloud printing

Cloud printing is a fast and convenient printing solution. It allows you to print from any device, such as your computer, phone or tablet, to an internet connected printer.

By using cloud printing, your business can benefit from reduced operating cost and improved workflows. However, because cloud printing means that print jobs are rendered on a public infrastructure, before being sent to print, it can impose a security risk.

Another security risk to consider when using cloud printing is the interception of a print job when it has been completed and is waiting for collection.

So how can you ensure a safe and secure cloud printing service? Below are a few cloud printing security tips….

Follow me printing

‘Follow me’ printing is a good combination with cloud printing, because it can reduce the risk of security breaches, such as sensitive documents being left at the printer and being viewed by others.

With ‘follow me’ printing the print data is only released when end users authenticate their IDs by entering a password or using an authentication device.

Network encryption

Network encryption is necessary to protect data as it moves from your device, to the server and then to the printer. This is particularly important if your employees work remotely or print wirelessly, because without it, users outside of your company could connect to your network and read the data being transmitted to your printer.

Encrypting your print data can be done using a third party print software application, which uses the Internet Printing Protocol to create the encrypted text.

Private Cloud

Implementing a private cloud service at your place of work is another effective way to ensure secure cloud printing. This is because in a private cloud, only you and your employees have access and are in control of the servers. The best way to implement a private cloud solution for your business is with the help of a Managed Print Service provider. These companies will help to ensure that your business is doing everything possible to safe guard yourselves against print and data security issues.

What Has 30 Years of the World Wide Web Given Us?

internet

30 years ago, today Tim Berners-Lee proposed to his supervisor at work, a new management system that connected documents held across multiple computers.

“Vague but exciting” was the Supervisors response, however, that proposal marked the birth of the World Wide Web and has proven to be an invention that has transformed the world we live in today not only socially, but economically as well.

Mode looks over the positives that the World Wide Web has given, as well as maybe some of the less positive impact it has had.

  • Email: Communication within business and outside of business has become quicker and more efficient than the days of memos and traditional letters. We may all think we now get too many emails, but no one can deny the benefits of email for faster communication.
  • E-Commerce: We all buy on line now and get these items delivered to our front door. We can now order anything on line, your food shopping, your take-aways, clothing even your plumbing or building supplies. In a busy world, it’s made our lives easier.
  • News: We now have access to the world news when it happens and as it happens. We are all now more in touch with events that are happening across the globe.
  • Social Media: We share pictures on social media, we can now stay in touch with people who may live far away, or we don’t see very often. It’s made the world smaller. However there has been a negative impact, with cyber-bullying or people posting negativity or defamatory comments. But it has also aided the search for missing people and created positivity as well. It’s not without its faults but it has a far reaching positive impact on our lives.
  • Smartphones: Apples iPhone invention totally changed how we use our mobile phones. We now have the World Wide Web in our pockets, and we can look at anything wherever we are. It’s completely changed again the way we communicate.
  • On line Dating: We can now meet people we may have never got the chance to meet by swiping right-or maybe you often swipe left! Regardless, whilst we could argue that this way of meeting prospective partners has made relationships transitory, we are now more open to meeting different people from environments we may have never encountered.
  • Gaming: Like it or hate it, on line gaming has again opened peoples whose interest it is, the world in which they game. There are of course the obvious concerns of internet safety and has meant we have to ensure protection, however, this has again allowed our world to be more open.
  • Video streaming and Music: Gone are the days we would have to download a video before we could watch it. Now after very complicated work from software engineers who developed an App where we can watch videos as they’re being downloaded or watch live streaming. This means we now have access to tutorial’s, music videos and TV Shows. Along with this the way we listen to music has now changed with the development of Spotify and Apple music. We can now get the music we want as soon as it’s released-no more off to buy the single!
  • On Line Support: Any one in need of support never need be alone again or need to travel any distances to get the support they need. So many on line support groups are now on hand with help. Making the support people may need more easier to access.
  • Selfies: ok most of us can’t stand them-this brings out the narcissist in those that love them. So many selfies-so little time!
  • Viral Content: This can be an article, video, photograph or Gif that spreads on line rapidly. But this has provided us with entertainment, shock value but artistic merit can be found too!

The benefits of the World Wide Web are undeniable. It’s made our world easier to access, closer to us and helps with our ever increasingly busy lives. Of course, with any innovation, it has its negatives but as we evolve, we adapt and we’re sure the World Wide Web will continually develop. Thank you, Tim Berners-Lee, for this incredible invention.

Could Your Business Be Greener?

environmentally friendly

The impact we have on our environment is consistently in the media and this increased awareness means that rightly, people are more conscious of what they are buying and what impact that, that purchase has on the environment.

Being able to provide a service that can be proven to be more environmentally conscious could have potentially a positive impact on your business too in terms of increasing your sales as businesses. A recent survey by Close Brothers Asset Finance, discovered that 55% of businesses are prepared to pay higher prices for products and services from companies that have environmentally friendly processes.

However, balancing the need to be cost effective in your business as well as balancing your responsibility to the environment can be a challenge and the Close Brothers survey demonstrated that.

76% of businesses questioned said that they favoured the cost of goods over the environmental impact, even though 71% had said (SMB’s), that they were active in promoting the need to their employees to be environmentally responsible. Going green as a business is not a straightforward process.

So how can businesses reduce their impact on the environment?

Review current processes

Look at how you use energy in your office. What paper do you waste, who travels for business, what are you throwing away that could be recycled? By stepping back and ascertaining your usage and auditing what you do, will really focus what your business needs to do next.

Reduce your carbon footprint

Buildings account for 30% of Carbon Dioxide emission globally so try reducing your carbon footprint in your office by reviewing your insulation, and whether solar power can benefit your business. Also, why not work with a Carbon Footprint charity in balancing your current carbon footprint and offsetting your usage by donating the value of that usage to charitable work. Find out how Mode became Carbon Zero here.

Use the right paper

Whilst many would challenge your use of paper, the view that paper is unsustainable material is now being challenged considerably.

The idea that the use of paper is destroying forests couldn’t be further from the truth. In Europe forests are not shrinking, they are growing at an exceedingly healthy rate. Between 2005-2015, European forests grew by 44, 000 sq. km, an area the size of Switzerland. Equally, paper is one of the most recycled materials with a 72% recycling rate in Europe.

Paper from trees is a renewable source so if it is recycled then you are dealing with this responsibly.

Every business has a challenge in reducing its impact on the environment, but sometimes by making minimal changes has a huge impact on improving your impact on the environment. For more information, visit our website www.modeprintsolutions.co.uk

4 Tips for Green Printing

green printing

The environment is a big concern for consumers and businesses alike, resulting in a rising level of respect for companies who are environmentally friendly. With that said, you might be wondering how to reduce the impact your business is having on the environment. A great place to start is with your printer. It’s worth assessing how much energy you’re using and how much toner and paper is being wasted every day. By paying attention to such things, you’ll be able to figure out how to be kinder to the environment, while reducing overall costs. Here are four tips to help:

1.     Be Energy Efficient

If you have a large print job pending, it is worth waiting to do it at night when the electricity costs less. You should also print a test copy to make sure it’s perfect before you print off lots more. This will help avoid mistakes and therefore save paper. When the printers aren’t in use, you should set them to “stand-by” mode, as well as the rest of your office technology.  Be sure to share your printer across each department in your business.

2.     Use Recycled Paper or Responsibly Sourced Paper

Many printers allow you to use recycled paper, however, lots of devices aren’t compatible. If you’d like to use recycled paper but you’re unsure if you can, please give us a call and we’ll happily help. Mode recommends responsibly sourced paper with FSC® or PEFC and EU Ecolabe labels.

3.     Follow Me Printing

Follow me printing is widely popular and has many benefits. As well as being convenient and secure, it also reduces waste and is therefore better for the environment. With follow me printing, the user is asked for a code before they can release their print job. This prevents abandoned prints, which is just a waste of paper and ink.

4.     Opt for an Eco-Friendly Printer

If you’re really serious about going green then this is a great option. Despite using less energy than other printers, eco-friendly printers still offer exceptional performance.

 

If you want to know more about eco-friendly printers, or how to be more environmentally friendly around the office, get in touch and a member of our team will be able to give you some advice.

Why is Information Security Still so Fragile Within Businesses?

Security used to mean CCTV, a manned gate and employees only being able to gain access with a pass. Security of information consisted of lockable cupboards within your offices and that was enough. However, times have certainly changed in the age of dramatic transformation regarding the digital world, and how we defend the information our businesses hold has certainly had to change. Or has it? It appears with recent research, that Companies are still failing to see the importance or protecting confidential information with proper security measures, or rather they’re choosing not to engage with the growing threat of cyber attacks by ensuring they have basic IT security.

Mode investigates the threat that all businesses face.

Ransomware-an increasing threat:

Rates of attacks from ransomware has significantly increased from one every two minutes on average, to now one every 40 seconds. The greater threat appears to be SME’s where 42% fell victim to some kinds of ransomware attack. Unbelievably one in three paid the ransom however, only one in five retrieved their files even though they had paid the ransom.

67% of companies affected lost all or part of their data and one in four spent several weeks trying to retrieve access.

Financial gain is the main driver for ransomware attacks although now many of these attackers are being paid for sensitive information and those sectors more greatly targeted are those in the financial, educational and healthcare sectors.

Pretexting scams

You may not have heard of this before, but in a nutshell, this is where an individual lies to need information in order to confirm the identity of an individual, hence the name Pretexting-false motive.

This is becoming an extremely popular tactic and is rapidly on the increase and financial employees are most at risk of this as they are the ones that hold the keys to the Company’s purse strings. Email is the number one form of doing this and can occur over a period where the cyber criminals send several emails developing a relationship before asking for any financial transfer request.

Loose & easy passwords

This is such a common and easy flaw within any business’s IT Security.

The Verizon Data Breach report commented that 81% of hacking related incidents occurred because of either stolen, weak or too easy to guess passwords. Even if your businesses IT security is fundamentally flawed, a strong password is one of the most effective security measures you can have in place to protect your information. Our experts at Mode suggest a multi-factor authentication as this alone would act as excellent security for your sensitive data.

Whilst there is so much press coverage on Cyber security and the threats that we all now face, too many Companies are not bolting down the hatches and cyber criminals are still finding it too easy to gain access to too many businesses. The fact remains that the cost to your business is far greater if a hacker gains access, than the cost for secure, effective IT security.

If you’d like more information on how Mode can protect your sensitive data, then do contact us on 0345 223 2203 or email us on enquiries@modeprintsolutions.co.uk.

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