How to choose the right Managed Print Solutions partner

Choosing the right partner makes all the difference

MPS (Managed print solutions) are a fantastic solution in consolidating many of your business processes, but also reduces the impact print issues have on your IT team, as well as the cost benefits presented by having this solution. So ensuring you are receiving the full value of your investment means you need to find a provider of MPS that identifies your needs as a business and can clearly provide you the support you needs.

  1. Analyse your business

MPS is not a one-faceted solution so you need to ask your potential print partners how they are going to scale your needs. Can this solution grow with your business? DO they have the software tools available to support your analysis of time and cost of the printing, scanning, and managing your documents?

  1. What is the track record of the print provider?

Are you working with a managed print provider that has a proven track record with this solution? Take time to discuss with them to understand who they are and what their ethos is as a business.

  1. Can the MPS provider provide support in document workflow?

Businesses now often have to rely on both hard copies and digital versions of a document. Ensure you investigate that the MPS provider can integrate the digital and hard copy processes so that your information flows smoothly and efficiently through your business.

  1. How will the MPS provider be able to integrate into your present processes?

You need to make sure that the provider you may work with and ensure a seamless integration with your current IT infrastructure. Will this solution connect smoothly to any cloud applications you have? Can it support you with mobile printing for your remote working teams? You need to ensure that the supplier can support your current business processes.

  1. Will the MPS Solutions grow and adapt with your busines?

Can the solutions provider support your business now, in the next 6 months or even in the next year to beyond? You need to know that the MPS solutions you are being provided are scalable for your business and that you are being supported fully -you need to know you are supported.

  1. Are you being secure with your new managed print solutions?

Security, particularly within your printing environment is essential. Hackers are increasingly sophisticated and can use your printing environment as a way of targeting your business/ Ask how your MPS provider can ensure that any potential threat is annihilated. Is there embedded software with security features, such as Intel Security, provided as a given for your MPS Solution?

  1. Are you being green by using MPS?

You may have implemented green printing processes in your business, but check that the MPS solutions you are investing in can support recycling and waste reduction as part of the managed print service?

If you want to work with a team that is invested in supporting your business in its print environment, then contact our team today.

Categorised in: ,

This post was written by Innermedia Ltd

Comments are closed here.