How is the cloud transforming the way we print?

The cloud infrastructure has been rapidly growing and businesses have been using a cloud-first approach to their digital transformation. In the last quarter in 2018, cloud infrastructure providers saw double-digit growth, and this is a trend growing significantly as we have entered 2021 and the pandemic has sent us into a remote working environment.

If a business has an on-premises IT department, often part of their responsibility is to ensure that their departments can print. Transforming their printing environment into the cloud means your IT department can include it into their digital strategy, reducing the burden and cost but increasing the positive customer experience.

Let us look at the ways cloud printing supports your digital transformation:

Printing in the cloud improves your purchasing models.

Businesses more and more are transitioning into the cloud and IT departments are acquiring products and technology through subscription-based models.

Deloitte Global estimates that half of IT Budgets will be on subscriptions-based services by 2022. Meaning that instead of having on premise servers to maintain your print devices, this environment will be solely managed in the cloud based on a subscription model, and businesses will be paying for their print capacity rather than the device or any other physical infrastructure, reducing your capital expenditure and allowing your provider to support this environment entirely alleviating the burden on your IT department.

IT management simplified.

Your IT department could be overwhelmed by the increasing of the digital demand. If your printing is moved to the cloud, the up time of your device is managed by your print provider. Documents are transferred via the cloud to a designated printer, held at the device until the user authenticates the printing of the document, meaning the physical infrastructure is eliminated and the security of your documents is increased significantly.

The pressure on your IT teams is reduced as they no longer have to deploy or maintain hardware and networking and they can concentrate on the digital transformation by focusing on your businesses threat landscape or investigating new products and services.

Security at the max.

If print servers are removed, then your IT does not have to keep the print servers up to date. Implementing print authentication controls the devices and documents and lowers the risk of them going into the wrong hands. The cloud ensures print security, and this can be obtained by a smart card and prevents the use of your network being a gateway for hackers.

Enhanced user and experience and maximum up time.

Printers benefit from maximum up time in the cloud as your supplied are automatically replenished and it predicts the needs for your device to be maintained. Faults are detected and any issues are fixed before they even occur meaning your teams benefit from total up time. Also, your teams benefit from mobile cloud printing meaning their physical locations does not matter, they can access the print capabilities they need wherever they are.

Visibility on what you are printing.

Your print provider should include an SLA that allows you to analyse real-time stats on what your printing environment is doing across your whole business. This means your IT teams can assess the usage and plan for future cost-benefits. See where you are printing, who is printing and where the greatest print out put is so that you have a clear vision of what your business needs and how you can reduce unnecessary expenditure.

Undoubtedly the cloud is here to stay, and your IT teams can benefit from all it has to offer in supporting your business and your print environment and security. This supports your teams and your future digital transformation.

Find out more today how Cloud printing can support your business into the future.

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This post was written by Anwen Haynes1

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