Many businesses are losing money and wasting valuable time by simply failing to streamline their printing processes. A few small changes can bring significant benefits when it comes to efficient printing: for example, training staff to use the “print double-sided” option will halve the volume of paper used in your office.
Here at Mode we focus on efficiency, which means that we are consistently working with you to decrease your rate of consumption and waste and increase your productivity.
Below we have put together five simple printing processes for you to consider, helping you increase print efficiency in your workplace:
- Follow Me Printing – This gives users the flexibility to print from any machine within the organisation, avoiding queues, minimising abandoned prints and improving workflow.
- Printer Load Balancing – Means that documents do not have to wait for prior jobs to print. Documents are routed to available printers and printed right away.
- Assigning Print jobs – These can be assigned to individual clients or departments, which allows you to keep track of who is printing each print job and monitor your printing costs.
- Print Access Restrictions – This allows you to place limits on the amount an individual or group can print. You can also enable or disable printer access to certain individuals or departments.
- Pop-up Print Warnings – These can be tailored to remind your staff of your printing policies and encourage them to use options such as black & white or double sided document printing.
For more advice on the best printing options for your business, and how managed document services can improve your company’s productivity and carbon footprint, get in touch with our team!
If your business is looking for ways to reduce the impact it has on the environment, a great place to start is by looking at your office printers and your printing methods.
By evaluating your energy consumption, toner and paper waste you could help reduce your costs and improve your impact on the environment.
By adopting some of our tips below and making changes to how you and your office print documents, you’ll soon be able to go green as a team!
- Print double sided – to reduce the amount of unnecessary paper used.
- Print a draft copy – running a draft copy before printing a large job prevents mistakes and saves paper.
- Print preview – use this function to check that your formatting is correct before printing.
- Energy efficiency – ensure that your machines are switched to ‘stand-by mode’ when not in use. You can also set large print jobs to run at night, benefitting from cheaper electricity.
- Recycled paper – you may be able to use recycled paper with your current printer. However, not all printers are compatible. Please get in touch with us for advice.
- Save electricity – by sharing printers, scanners and other IT equipment across departments.
- Follow me printing – will release your print job through a secure access code to any machine in your organisation, reducing waste from abandoned prints.
- Custom printing profiles – reduces your toner consumption by defaulting to black and white and saves paper with double sided printing.
- Recycling schemes – encourage recycling in your workplace and see what recycling options you have available in your area for printer ink cartridges, paper and more.
- Eco-friendly printers – are a great choice if you’re serious about ‘going green’. Designed to use less energy than other printers on the market, eco-friendly printers will not compromise on performance. If you want to know more, please get in touch with a member of our team who will be happy to give you advice.
The paper industry has sustained consistent criticism over recent years that its practises are imperilling the environment by destroying forests to boost profits! This accusation that making paper is a danger to the environment has become increasingly loud, particularly as society has become more digitised.
On the other hand, the paper industry has a strong counter argument: Its practises are environmentally sound and it boosts a commitment to sustainable forestry. This is an argument promoted by paper and print advocacy group, Two Sides, which ran an advertising campaign in 2015 that featured in the National Press promoting the sustainability of paper and print.
Key messages of their campaign were that Europe recycles 72% of paper consumed and European forests have increased in size by 30% since 1950. Two Sides also actively encourages people to go and visit their paper mill and see the day-to-day workings.
Print Week recently visited a paper mill owned by UPM in the Bavarian Town of Augsburg and discovered that much of Germany’s forestry (which covers around a third of the country) is certified to certain ecological and socio-economic standards, a level of accreditation that UPM demands from all its supply partners.
There is also a strong commitment within the industry to boost a variety of trees, allowing the forest ecosystem to adapt to environmental change, such as changes to climate. Furthermore, paper companies are persistent in ensuring that the suppliers they use are committed to recycling, with many ensuring that there are best practises in sustainable forestry and wood sourcing.
Most people enter a new year looking to make improvements, whether they want to lose weight, save money, or spend more time with friends – why should your business be any different? Like most businesses, you can probably improve efficiency in your office or save money by making a few small changes – you can even save the environment in the process!
Save Money on Your Printing
Every business has to be concerned about the bottom line – improving office efficiency typically reduces unnecessary waste and costs. There are a number of ways that you can reduce your printing costs and ensure that you have a more affluent 2017:
- Use a print management solution: print management allows you to set processes that reduce your wastage – you can set up your system so that print jobs are only released when someone is there to pick them up, for example, which means that you do not waste money on unnecessary printing.
- Update your defaults: set all of your printing defaults to mono and double sided to avoid wasting toner and paper.
- Review your print set up to see whether you could rearrange your printers or lease agreement to reduce your monthly costs.
Stop Wasting Time on Your Printer
If your team are spending a lot of time manually scanning, collating, saving into the appropriate folder, or even sorting print jobs out, you need to assess your equipment and print management. Modern printers have a huge range of options that allow you to scan directly into the appropriate folder, scan into an email attachment, and even fold or staple brochures if you print your marketing in-house.
Be a Little Greener in 2017
Every saving – whether in paper, toner, or electricity – helps to reduce your environmental impact. By saving money, you can also save the environment.
A paperless office has been a dream for many business owners for over a decade, but it’s becoming increasingly clear that completely abandoning paper is both unrealistic and counter-intuitive for many businesses. However, that doesn’t mean that your business cannot cut down on print requirements and streamline processes to reduce your waste.
Reduce Your Number of Printers
Many of our clients come to us with a number of printers – all from different manufacturers and set up differently, which makes it difficult to create a cohesive and useful print environment. One simple way to make your printing easier and create valuable print processes is to have fewer machines that do more. Printers are often shared by just 2-3 employees – increasing that ratio to around 7-8 employees per printer reduces your overall lease costs and allows you consolidate your processes to fewer machines.
Scan and Share
Not every single process requires a printed document. If you still have files full of customer contracts and less and less space to put them, simply scan your contracts and store them in the cloud. This reduces the risk of losing important paperwork and means that you can find files and contracts in seconds without ever leaving your desk.
Print from Anywhere
Cloud printing means that you no longer have to physically be in an office to print, or even need an on-site printer. People can print documents from any cloud-connected device to any printer – whether it’s 2 desks over or in another country. Many printers are already cloud-capable, and just need the necessary apps installed to make the most of those capabilities.
These simple tweaks to your existing system can result in significant savings, both in terms of your monthly lease costs and your daily printing requirements. For a more in-depth review of your print environment, please do not hesitate to get in touch with a member of our team.
We believe that every business needs to have a commitment to the environment and the wider world that we live in. That’s why we joined the CO2balance Kenyan Energy Stove Project and devoted resources to become a CarbonZero company from September last year.
The CO2balance Kenyan Energy Stove Project supplies energy saving stoves to villagers throughout Kenya. Traditional Kenyan cooking is done on a three stone fire, which is incredibly inefficient and fills villagers’ homes with smoke which can cause or exacerbate a range of health issues. The brick stoves provided by the CO2balance Kenyan Energy Stove Project reduce firewood usage by 50% and lower carbon emissions through cooking. Other benefits are that it makes cooking more cost-effective, reduces deforestation, and improves health by reducing the amount of smoke that cooking creates. Indoor smoke is dubbed the ‘kitchen killer’ and causes 1.9 million deaths in Africa every single year.
We’re proud to be part of the project and to help both the environment and people around the world who have the same concerns and needs as us – healthy food, healthy homes, and the desire to leave a better world for their children. Initiatives such as the Kenyan Energy Stove Project allows us to give back to the global community to improve life for less fortunate families and reduce harmful emissions that are driving global temperatures upwards.
Climate change is arguably the most significant issue facing the global community today, and we believe that all businesses and people need to unite to do what they can to reduce carbon emissions. To find out more about our commitment to the environment, take a look at our Green Promise.
Just over 10 years ago Brazil had the highest deforestation rate in the world – since then, governments and charities have focused on improving responsible forestry and the impact of timber and paper businesses on the environment. Rio 2016 is a fantastic opportunity put those priorities on centre-stage, which is exactly what organisers have done.
The Rio 2016 Committee has partnered with the FSC to increase environmental awareness around the games and ensure that all products acquired for them – from structural timber to stationery – are FSC certified.
214 organisations have become FSC certificate holders since the Olympics agreement was made, including paper and graphics partners. Some FSC suppliers were even chosen as Olympic torch-bearers to acknowledge the work they do in taking care of Brazilian forests.
The paper used by the Olympics events include 7.5 million tickets, 37,347 awarding diplomas, 5,130 Authenticity Olympic and Paralympic medal certificates, 93,754 participation certificates, 237,877 celebration certificates, and the Rio 2016 sticker album.
Kim Carstensen, FSC Managing Director, said “We are very proud to be associated with the Olympics because it is a global event with a very important audience that has allowed us to increase sustainable awareness around the games themselves, as well as motivate people to use responsibly sourced forest products.”
Sustainability and the environment have always been priorities for Mode Print Solutions, which is why we place an emphasis on intelligent printing and recycling. As part of our commitment to the environment we offer a toner recycling programme and a range of tools that will help your business reduce paper use and streamline document processes. If you’re inspired by the Olympic games and the FSC to improve your relationship with the environment, please get in touch to find out how we can help you achieve that with your print processes.
Efficient printing is one of the ways in which you can actively help to create a sustainable environment in your organisation. Efficient doesn’t just mean fast and simple, it can also mean sustainable.
The planet aside, efficient printing will also save you money by reducing your consumption of toner and of paper.
There are certain key elements which should be put into play to ensure that your print efficiency is working at maximum capacity – they are as follows:
- Follow me printing: This means releasing your print job through a secure code to any machine in your organisation. Follow me printing reduces the waste caused by abandoned prints.
- Rules-based printing: Reducing toner consumption by defaulting to mono printing and printing only the current page. This is especially relevant when it comes to large email streams.
- Print draft copies: Running a draft copy before large jobs prevents expensive mistakes which saves both paper and toner.
- Print preview: This is an important function for checking orientation and formatting are correct before printing.
- Energy efficiency: Always ensure that machines are switched to “night mode” which ensures they enter stand-by mode when unused. You can also set larger print jobs to run at night which will enable you to benefit from cheaper electricity.
The importance of keeping control of print output in the workplace cannot be underestimated. Creating print policies for example are relatively simple but ensuring that the rules are followed is another matter.
Mode can assist you in managing and implementing rules and strategies which will help you to achieve green printing and fulfil your environmental policies.
Contact Mode Print Solutions today to learn more about Mode’s commitment to the environment.
Concern for the environment is at an all-time high and with global warming a very real concern, there’s little wonder that many enterprises are looking at ways of reducing their carbon footprint.
Mode Print Solutions are passionate about their part in the environment and as a result are involved in a number of schemes and innovative programmes to help us all make a difference when it comes to the environment.
Mode Print Solutions is proud to be in a position to assist clients with their cartridge recycling and Mode’s Service Department are on hand to offer advice as well as practical help to those who need it.
Mode is also passionate about carbon neutrality and constantly measures and manages its carbon footprint in order to minimize impact on climate change.
Working towards this goal is made even more satisfying by a consistent and active part in world climate change. Mode’s actions include investment in carbon reduction projects in the UK and in the developing world in order to offset carbon emissions.
Mode considers environmental action to be an integral part of its work and the company looks forward to continuing to support and foster environmental action in the future.
Mode is always aware of our environment not only locally but also globally. So on 5th June we would like to acknowledge and support World Environment day.
Since its inception in 1974, World Environment Day has developed into a global platform for raising awareness and taking action on increasingly urgent issues from marine pollution and global warming to sustainable consumption and wildlife crime. Millions of people around the world have been motivated by the ‘people’s day’ for action, and this has increased in momentum into a global movement through the expanding WED website and social media.
GO WILD FOR LIFE
This year’s theme for World Environment Day – Go Wild for Life – encourages us to celebrate all those species under threat and take action of your own to help safeguard them for future generations. This can be about animals or plants that are threatened within your local area as well as at the national or global level. Whoever you are, and wherever you live, show zero-tolerance for the illegal trade in wildlife in word and deed, and make a difference.
Wildlife crime endangers iconic elephants, rhinos, tigers, gorillas and sea turtles. In 2011, a subspecies of Javan rhino became extinct in Vietnam, while the last western black rhinos vanished from Cameroon the same year. Great apes have disappeared from Gambia, Burkina Faso, Benin and Togo, and other countries could quickly follow. Lesser-known victims include helmeted hornbills and pangolins as well as wild orchids and timbers like Rosewood – flowers and timber are also considered wildlife!
Mode already plays its part in being committed to being a Zero Carbon company as well as our internal recycling policies that we encourage all our clients to participate in. We also recognise that whilst as individuals we often feel that we cannot make a difference, we know that together by each playing a part either in business or individually, we CAN make a difference to protect our environment.
To find out more about our environmental policies, visit Mode’s environment page on our website.