Category Archives: Saving Money

Mode’s 10 Green Printing Tips

If your business is looking for ways to reduce the impact it has on the environment, a great place to start is by looking at your office printers and your printing methods.
By evaluating your energy consumption, toner and paper waste you could help reduce your costs and improve your impact on the environment.

By adopting some of our tips below and making changes to how you and your office print documents, you’ll soon be able to go green as a team!

  1. Print double sided – to reduce the amount of unnecessary paper used.
  2. Print a draft copy – running a draft copy before printing a large job prevents mistakes and saves paper.
  3. Print preview – use this function to check that your formatting is correct before printing.
  4. Energy efficiency – ensure that your machines are switched to ‘stand-by mode’ when not in use. You can also set large print jobs to run at night, benefitting from cheaper electricity.
  5. Recycled paper – you may be able to use recycled paper with your current printer. However, not all printers are compatible. Please get in touch with us for advice.
  6. Save electricity – by sharing printers, scanners and other IT equipment across departments.
  7. Follow me printing – will release your print job through a secure access code to any machine in your organisation, reducing waste from abandoned prints.
  8. Custom printing profiles – reduces your toner consumption by defaulting to black and white and saves paper with double sided printing.
  9. Recycling schemes – encourage recycling in your workplace and see what recycling options you have available in your area for printer ink cartridges, paper and more.
  10. Eco-friendly printers – are a great choice if you’re serious about ‘going green’. Designed to use less energy than other printers on the market, eco-friendly printers will not compromise on performance. If you want to know more, please get in touch with a member of our team who will be happy to give you advice.

What Should SMEs Do? Buy or Lease Their Managed Print Solutions?

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SMEs always must consider the financial burden of the essential equipment they need for their business, and print solutions are one of the most important necessities for the smooth running of operations.

Aside from the initial capital of the machines needed, there is the maintenance and servicing and purchasing.  This can stretch operational budgets beyond feasible limits.

Leasing machines is therefore financially attractive for SMEs alleviating the burden of up front capital.

Mode reviewed the benefits for SMEs leasing their print solutions:

Financial Advantages

Capital is always an issue for small businesses, as it is rare that there are disposable financial resources to purchase print solutions. Avoiding large purchases like this, keep essential capital available for other significant business needs. Also purchasing this equipment, inevitably depreciates over time, therefore it is of no added value for your business to own these assets.

Budget Advantages

Paying out large sums of capital does not make any sense for SMEs. However, spreading the cost in manageable sums through a lease agreement can help with budgetary requirements. There is the flexibility of having the equipment you need immediately for your business whilst not having the huge financial outlay.

Technology Advances

It is a common fact that this type of IT/Print solutions depreciates faster than most of a business’s assets. Leasing the equipment, you need gives your business the freedom for up to date equipment. This allows you to take advantage of technological advances as leasing offers you the flexibility to update when new equipment becomes available, or as your business needs change, or as you grow, so too can your equipment match your needs.

The Pitfalls

Mode has seen too many times, businesses becoming disillusioned by their print supplier. You do need to check who the finance is with-typically a 3rd Party, also, ensure that all your supplies and servicing are with the company you have initially signed with. Leasing needs to be easiest solution for you.

 

If you’d like to talk to Mode about our unique product Simple, where you will only ever deal with Mode for all your equipment, financing, servicing and supplies, then do contact us today.

 

Will the Weak Pound Affect Your Printing Prices?

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The long-term effects of the Brexit vote are yet to be seen, but the pound’s performance on markets has been weak, falling by as much as 6% in just 10 minutes. A weak pound has an impact on both personal and business pockets, and may have an impact on your print prices too.

Printweek announced that printers and print buyers should be ‘braced for double-digit paper price rises’ if the pound does not recover against the euro. In the week of October 10th, the sterling was down 14% against the euro since the referendum vote several months ago. Since most paper used in the UK is imported – mostly from paper mills in mainland Europe – this will have an effect on the cost of paper and therefore the cost of maintaining your current print processes.

Papermakers expect significant price rises if the pound does not recover soon, with paper grades across the board being affected.

Domestic paper mills primarily focus on recovered paper, but could also experience an increase in production costs as the price of waste paper goes up.

However, more optimistic projections say that paper prices could actually go down in the long-term once the UK exits the EU, since it opens up options to buy from outside Europe without having to pay hefty tariffs.  While there may be short-term hikes, suppliers from Asia are often able to compete with European pricing and offer larger orders with more significant savings for both paper mills and paper buyers.

In the meantime, Mode Print Solutions strongly recommend that our clients look at their overall print usage and implement strong print management processes to reduce waste and cut down on unnecessary spend in printing. If you would like help in analyzing your print processes or even installing new print management software, please do not hesitate to get in touch. Our team would be more than happy to help.

Efficient Printing and the Environment – Why it’s Everyone’s Responsibility

Efficient printing

Efficient printing is one of the ways in which you can actively help to create a sustainable environment in your organisation. Efficient doesn’t just mean fast and simple, it can also mean sustainable.

The planet aside, efficient printing will also save you money by reducing your consumption of toner and of paper.

There are certain key elements which should be put into play to ensure that your print efficiency is working at maximum capacity – they are as follows:

  • Follow me printing: This means releasing your print job through a secure code to any machine in your organisation. Follow me printing reduces the waste caused by abandoned prints.
  • Rules-based printing: Reducing toner consumption by defaulting to mono printing and printing only the current page. This is especially relevant when it comes to large email streams.
  • Print draft copies: Running a draft copy before large jobs prevents expensive mistakes which saves both paper and toner.
  • Print preview: This is an important function for checking orientation and formatting are correct before printing.
  • Energy efficiency: Always ensure that machines are switched to “night mode” which ensures they enter stand-by mode when unused. You can also set larger print jobs to run at night which will enable you to benefit from cheaper electricity.

The importance of keeping control of print output in the workplace cannot be underestimated. Creating print policies for example are relatively simple but ensuring that the rules are followed is another matter.

Mode can assist you in managing and implementing rules and strategies which will help you to achieve green printing and fulfil your environmental policies.

Contact Mode Print Solutions today to learn more about Mode’s commitment to the environment.

Influencing Change: Moving to the Cloud

mode company award

Cloud Analyst, David Linthicum, said that ‘technology issues don’t typically stop cloud implementations. More often than not, it’s the people’. As with any new technology, there is often internal resistance to change – what if it doesn’t work out? Do we know the weaknesses and how to deal with them? How will an office cope without paper copies of contracts or the physical processes that businesses have used for decades?

Creating change within your organisation means that you need to communicate the benefits to every stakeholder and involve decision-makers early on.

Benefits of Cloud Printing

In 2011, IBM executive Mark Dean was already referring to the ‘post-PC era’ – a time when people rely more on mobile devices than PCs and expect processes to work from these devices as well. One of the major benefits of cloud printing is that it works from mobiles and doesn’t require users to be on a PC or connect to a print driver.

Sales teams typically work out of the office more than in it, so being able to print contracts and agreements remotely without having to set up a PC saves time, money, and desk space within the office (a key benefit in London, where space is always at a premium).

Cloud printing also saves time for the IT department, as software upgrades are automatic and in real time, so the system is always running on the latest version of the software without additional employee input. There is also no need to buy and install a local server, which makes cloud printing much less costly than its traditional counterpart.

When presenting cloud printing as a solution, it’s important to mention:

  • Cost savings on technology infrastructure – it’s easy to maintain a cloud printing system with minimal upfront spending and costs are based on demand.
  • Space savings – removing the need for hotdesk areas can mean that offices are more efficiently used or the business can work in smaller premises.
  • Better accessibility – employees have access to the printers and systems at anytime, anywhere, making it easier to work remotely or out of hours.
  • Less personnel training is required – so businesses don’t waste money on repetitive, lengthy training processes whenever printers are updated.
  • Cheaper, up to date licensing software – the system can grow without the need to buy additional, expensive licensing.
  • Disaster recovery – cloud-based systems also have the option for cloud storage, which makes disaster recovery options affordable even for small businesses.
  • Flexibility – cloud printing set ups are easy to change, grow, and reduce, depending on the business’ requirements.

If you need further guidance and support in presenting cloud printing as an option to your business, please speak to us. Our experienced sales team will offer information based on the industry and their own experience to help you make these vital changes within your business.

4 Ways to Print Less and Save More

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Businesses seem to fall into two main camps; those to aim to go ‘paperless’ and those who depend on printing for their day to day admin. However, most offices could implement a few simple changes and significantly cut down on waste and excessive printing. 92% of people say that they print more than they need and then throw away up to a third of what they print. This waste costs UK businesses millions every single year.

Print less is surprisingly easy – a lot can be achieved by simply putting a policy in place and communicating it properly. However, using the tools at your disposal can reinforce that policy and monitor print activity to find further efficiencies.

Set up Print Authorisation

Depending on your office printers and photocopiers, you may be able to set up print authorisation. This means that a job isn’t actually printed until somebody goes to the printer and authenticates it. This can completely eliminate unclaimed documents and unnecessary print jobs. It can also cut down on excess printing through user error, such as pushing a print job through more than once since only one copy will be authorised.

Reduce Paper Processes

A lot of businesses still have a huge number of paper processes that require documents to be printed for filing or other admin. Scanning these documents and emailing them to colleagues or filing them in cloud storage can streamline your processes, reduce the need for dozens of filing cabinets, and reduce your print spend.

Create Efficient Default Printer Settings

You can reduce the number of pages printed within your business by changing the default settings on your printer. This will ensure that your employees print double sided sheets automatically, or all printing jobs are set to black and white. This is a far simpler way of reinforcing a policy as everybody will print that way you require unless they purposefully change the settings

Monitor Your Print Data

Print Management Software helps you monitor print usage and identify areas where a particular person, department, or floor can improve. You can analyse data to reduce print output and keep improving your processes.

A Day in the Life of Our Engineers

London print engineer

Our engineers at Mode are the most important element in delivering the best and highest service in the industry to our customers. They don’t sit around our offices waiting for something to happen to one of our customers machines – they are out in London proactively serving our customers and helping those who happen to have any issues. We provide outgoing customer service to minimise any complications our customers may have thus resulting in fewer service calls outs.

Starting Early

A typical day for one of our engineers always begins with dealing with those customers who may be experiencing problems. Our engineers travel straight from home to the customer; it is fundamental to our ethos at Mode that we have minimal downtime for our customers. We want to make sure that we help you straight away so that your business is not disrupted.

However, to ensure that we fix any problems efficiently our team will always call ahead to the customer and discuss over the phone and see if we can help resolve things over the phone or at least gain a greater knowledge of what may be the problem. Our expert team will never let our customers down. If photocopiers need spare parts we will do our utmost to ensure that we get the parts the same day, however, if it is late in the day, we will get the parts the very next day. Our engineers will track those parts and make sure that they are delivered to stop any further disruption to our customers. We will know even before you tell us, that the part has arrived!

We only deliver premium delivery service to all our customers so that we know we can eliminate any issues with minimum fuss to you. We will always exceed our customers’ expectations. If we can’t get hold of the part quickly enough as it’s out of stock, we will gain the required parts from our own machines, or even provide you with a replacement photocopier, until your part arrives.

Preventative Maintenance

If your business has more than one machine, our engineers look at all your photocopiers in your office to make sure that they are all functioning properly and check them over to make sure that everything is working well for you. This helps to ensure you have no further issues. Our engineers always like to be preventative so we will always work with you to so that there is never a need to call us out on an emergency. We will also stay with you until large print runs have been completed to ensure that everything is functioning excellently and that we are on hand for any assistance we can offer. This adds extra security to those sensitive documents if you have a tight deadline.

Our industry expert engineers will always advise our customers of any actions they have taken and assist the customer in using the machine before they will even leave the business. In the event that perhaps more intricate technical advice is needed, they will send this through as an urgent request and get the technical expertise needed to our customers the very same day.

Consistent Communication

While our engineers are ‘out and about’ they keep in close contact with our office to ensure that communication between Mode and our customers is airtight. We never want to let you down or disrupt your business for any length of time. The engineers always keep up to date with all manufacturers tech support and consistently update their knowledge base for the latest fixes so that they ensure they are offering Mode’s customers excellent, fast efficient service.

So you see, our engineers are the best in the business, the best at what they do, they go the extra mile for every customer. This is just one of the reasons why our customers stay with us so long – get in touch to find out more and see how our engineers could make your life SIMPLE.

5 Ways to Cut Down on Photocopying Costs

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Regardless of your industry, photocopying and printing are key business expenses and the processes are key to ensuring that you can continue working. Whether you’re printing schedules, contracts, proofreading work, or creating marketing materials it’s likely that you would like to cut down the costs. As a business grows, these expenses only grow, so implementing money saving ideas now can help you expand your business without massively increasing print costs.

1) Use a Multi- Functional Device

Using an MFD can cut down on running costs and reduce the amount of space you need for your print system. It also reduces your energy consumption and operational costs, as well as cutting down on the amount that you need to buy.

2) Encourage Staff to Use the Scanner

Instead of photocopying documents, encourage your staff to scan and email items as much as possible. This way, they can still share information but it cuts down on the amount of paper and consumables. It also means that you have less clutter in the office and reduce your impact on the environment.

3) Print on Both Sides

It’s such a simple solution but it’s incredibly effective – using the duplex option on your machine will ensure that you print on both sides of the paper. Saving money on paper can drastically reduce your print costs as this spend makes up a large proportion of your consumable costs.

4) Print Instead of Photocopying

Your print system should show you what documents have been copied. Review these regularly to see whether they are continually copied and need to be distributed to everybody. If that’s the case, it’s actually cheaper to print the documents instead of photocopying them. This can reduce your ink usage and improve the quality of the copies.

5) Go Paperless

Offices traditionally like to have paper copies of documents to file away. Going paperless can seem strange, but scanning and filing documents electronically means you reduce printing costs and need less storage in your office. If you prefer  to store additional copies for added security, you can use Cloud storage instead of needing physical cabinets in the office.

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