Category Archives: Saving Money

What are the Benefits of Leasing a Printer?

leasing printer

For many businesses, printers are an essential piece of office equipment; however they can also be an expensive purchase, particularly larger multifunctional devices. This is because on top of the initial cost of the machine, you also need to consider the recurring costs of paper, toner and maintenance. This is where leasing a printer can be a less impactful addition to your business.

If you are trying to decide between leasing and buying a printer, here are three of the main benefits that leasing a printer can provide…

 

  1. One of the largest benefits of leasing a printer is that leasing keeps your equipment up to date – computer and printer technology is constantly improving, causing older models to become less useful and often obsolete. When you have a leasing agreement, you can upgrade your equipment regularly, so that you’re not stuck with outdated printers and systems. For most businesses, this is the biggest benefit of leasing any tech equipment.
  2. Another benefit of leasing a printer is that you will also have predictable monthly outgoings, with no need to pay a large amount upfront. A full printing system can cost thousands, if not tens of thousands, to set up. This cost is often unaffordable, especially for small businesses and start-ups.
  3. Leased printers can also mean no repair costs and regular deliveries of paper, ink and toner cartridges to your business. This is not only cost saving, but time saving too. With many lease solutions you can report a service problem and a technician can be sent to fix it the same day.

At Mode we have combined the benefits of leasing into our own SIMPLE solution.
We believe this is the best way forward to maintain a consistent budget and an up-to-date printing system. In addition, there are no complex credit agreements with third parties; you only deal with us – Just let us know about your business and your budgets, and we’ll find your perfect printing solution.

How Can a Small Business Manage Outgoings?

As a small business owner you want to see your profits increase, but in order to successfully achieve this goal you will need to keep an eye on your finances and know how to effectively manage your business outgoings.

Start by identifying your largest outgoings and areas where you could make some substantial savings such as production, marketing or administration costs.

Once you have identified the key areas you need to focus on, you can then begin to effectively manage your business outgoings, using the tactics we have suggested below. However, it is important to ensure that all new processes are easily maintainable and adhere to your company’s values.

The next step will be communicating your new business outgoings management plan to your workforce. This will ensure that they are all aware of your objectives and ready to help put these plans into action.

Read on for some simple tactics your business could adapt to help effectively manage your outgoings…

Employees – Involve your employees as much as possible, so that they are all aware of your company’s largest sources of revenue and outgoings. Try to get them involved in decision making to help them learn how to effectively manage their own costs. The majority of employees want to be involved and will want to help their company to succeed. By keeping your staff in the loop you may even find that they suggest better strategies or more cost effective solutions for your business.

Printing costsManaged Print Services can help your business to reduce its printing costs. This is achieved by creating a bespoke strategy that will ensure costs remain as low as possible, without compromising on efficiency, and can also help to improve the quality of your printing.
As part of an improved print strategy, managed print services will also optimise your printing infrastructure, which will help to save your company money and improve productivity.

Energy bills – Being more energy efficient will not only help you to save money, but it also has the added bonus of helping the planet too. Try to encourage the whole office to get involved and help to make a difference. Ensure that all computers are shut down at night and all lights are switched off.

5 Benefits of Walking to Work

Walking to work has a number of benefits. It will encourage a healthier lifestyle by adding exercise into your daily routine and it can help to improve your mood and your overall wellbeing. Not only will you personally see the benefits of walking to work, but you will also be helping the environment by reducing traffic and emissions on the roads. Read on to learn more about the benefits of walking to work and why you should give it a go…!

 

  1. Physical Fitness Benefits

When done correctly, walking can be a great way to burn calories, lose weight and improve your physical fitness. Try to walk at a pace that will raise your heart rate and increase your breathing. By doing this form of cardio exercise regularly, you will become fitter and see a real difference in time it takes you to walk the same distance.

  1. Health Benefits

Walking can also help reduce your risk of serious health conditions such as high blood pressure and diabetes. It is an excellent form of exercise for your heart and lungs and it will also help to strengthen your muscles. Walking is also a low-impact exercise, so it shouldn’t cause you any injuries, as long as you take care.

  1. Mental Health Benefits

Research has shown that walking, along with other exercise and fitness activities are good for our mental health. This is because physical activities help our brains to release chemicals called endorphins, which help to boost our mood. Walking can also encourage you to become more mindful of your surroundings and improve your overall wellbeing.

  1. Cost Saving Benefits

Walking to work can save you money because it is FREE! You won’t have the monthly costs of running a car or using public transport and it could even lead to cancelling your gym membership!

  1. Environmental Benefits

You can reduce your carbon footprint massively by walking to work. Driving a car is bad for the environment and whilst sharing public transport is a help, all of these vehicles still emit carbon dioxide into the atmosphere. Walking is the greenest way to travel!

 

If walking to work isn’t an option because you live too far away, you could try parking your car further away from your office or having a walk on your a lunch break.

6 Questions to Ask Potential Managed Print Companies

Managed print services (MPS) can offer big benefits for your business. By finding the right service you can spend less time managing documents and more time on your business goals.
Asking potential managed print companies the right questions will help you get the best return on investment in the future.

To help you evaluate your best print management solution and find a service provider who can meet the needs of your organisation, here are six crucial questions you should be asking…

  1. Where can we read your client reviews?

Client feedback is a great place to start. Do your research and see if you can find online reviews and testimonials for each potential MPS. Do they deliver what they promise?

  1. What analytics do you use and what reporting will be provided?

A good MPS should be able to offer a bespoke solution that fits your business and work flows. They should be able to provide analytical tools and reporting that can tell you how much time and money you are spending on printing, scanning and managing documents.

  1. How secure is your solution?

From sharing and printing confidential information to accessing documents stored on your network, robust security is an absolute must when it comes to a print management solution. Find out how a MPS can assist you with your GDPR responsibilities and be sure to check that their print management security will work seamlessly with your existing security setup.

  1. What maintenance and help desk support do you offer?

When something works, you don’t notice it. Our preventative maintenance provides absolute peace of mind and lets you get on with running your business. We offer personalised, attentive service from local engineers so that your issues are resolved quickly and easily. This is the kind of service you should be looking for when choosing a MPS.

  1. How can your services improve workflow?

Find out how well a potential MPS can integrate both your digital and hard copy processes, so that all work flows smoothly and efficiently throughout your business. Will they suggest new software options to automate workflows? Will they provide suggestions for equipment placement within your office? Will they help with connectivity, cloud applications and mobile printing? And finally, what are their service response times like?

  1. How future-proof are your services?

This final question is probably the most important. Can this potential MPS meet your business needs for the future? How quickly and easily can you change or upgrade? And how much will it cost you? Take this opportunity to ask these questions and future-proof your investment.

Mode’s 10 Green Printing Tips

If your business is looking for ways to reduce the impact it has on the environment, a great place to start is by looking at your office printers and your printing methods.
By evaluating your energy consumption, toner and paper waste you could help reduce your costs and improve your impact on the environment.

By adopting some of our tips below and making changes to how you and your office print documents, you’ll soon be able to go green as a team!

  1. Print double sided – to reduce the amount of unnecessary paper used.
  2. Print a draft copy – running a draft copy before printing a large job prevents mistakes and saves paper.
  3. Print preview – use this function to check that your formatting is correct before printing.
  4. Energy efficiency – ensure that your machines are switched to ‘stand-by mode’ when not in use. You can also set large print jobs to run at night, benefitting from cheaper electricity.
  5. Recycled paper – you may be able to use recycled paper with your current printer. However, not all printers are compatible. Please get in touch with us for advice.
  6. Save electricity – by sharing printers, scanners and other IT equipment across departments.
  7. Follow me printing – will release your print job through a secure access code to any machine in your organisation, reducing waste from abandoned prints.
  8. Custom printing profiles – reduces your toner consumption by defaulting to black and white and saves paper with double sided printing.
  9. Recycling schemes – encourage recycling in your workplace and see what recycling options you have available in your area for printer ink cartridges, paper and more.
  10. Eco-friendly printers – are a great choice if you’re serious about ‘going green’. Designed to use less energy than other printers on the market, eco-friendly printers will not compromise on performance. If you want to know more, please get in touch with a member of our team who will be happy to give you advice.

What Should SMEs Do? Buy or Lease Their Managed Print Solutions?

leased-printer-contract

SMEs always must consider the financial burden of the essential equipment they need for their business, and print solutions are one of the most important necessities for the smooth running of operations.

Aside from the initial capital of the machines needed, there is the maintenance and servicing and purchasing.  This can stretch operational budgets beyond feasible limits.

Leasing machines is therefore financially attractive for SMEs alleviating the burden of up front capital.

Mode reviewed the benefits for SMEs leasing their print solutions:

Financial Advantages

Capital is always an issue for small businesses, as it is rare that there are disposable financial resources to purchase print solutions. Avoiding large purchases like this, keep essential capital available for other significant business needs. Also purchasing this equipment, inevitably depreciates over time, therefore it is of no added value for your business to own these assets.

Budget Advantages

Paying out large sums of capital does not make any sense for SMEs. However, spreading the cost in manageable sums through a lease agreement can help with budgetary requirements. There is the flexibility of having the equipment you need immediately for your business whilst not having the huge financial outlay.

Technology Advances

It is a common fact that this type of IT/Print solutions depreciates faster than most of a business’s assets. Leasing the equipment, you need gives your business the freedom for up to date equipment. This allows you to take advantage of technological advances as leasing offers you the flexibility to update when new equipment becomes available, or as your business needs change, or as you grow, so too can your equipment match your needs.

The Pitfalls

Mode has seen too many times, businesses becoming disillusioned by their print supplier. You do need to check who the finance is with-typically a 3rd Party, also, ensure that all your supplies and servicing are with the company you have initially signed with. Leasing needs to be easiest solution for you.

 

If you’d like to talk to Mode about our unique product Simple, where you will only ever deal with Mode for all your equipment, financing, servicing and supplies, then do contact us today.

 

Will the Weak Pound Affect Your Printing Prices?

weak-pound-printing

The long-term effects of the Brexit vote are yet to be seen, but the pound’s performance on markets has been weak, falling by as much as 6% in just 10 minutes. A weak pound has an impact on both personal and business pockets, and may have an impact on your print prices too.

Printweek announced that printers and print buyers should be ‘braced for double-digit paper price rises’ if the pound does not recover against the euro. In the week of October 10th, the sterling was down 14% against the euro since the referendum vote several months ago. Since most paper used in the UK is imported – mostly from paper mills in mainland Europe – this will have an effect on the cost of paper and therefore the cost of maintaining your current print processes.

Papermakers expect significant price rises if the pound does not recover soon, with paper grades across the board being affected.

Domestic paper mills primarily focus on recovered paper, but could also experience an increase in production costs as the price of waste paper goes up.

However, more optimistic projections say that paper prices could actually go down in the long-term once the UK exits the EU, since it opens up options to buy from outside Europe without having to pay hefty tariffs.  While there may be short-term hikes, suppliers from Asia are often able to compete with European pricing and offer larger orders with more significant savings for both paper mills and paper buyers.

In the meantime, Mode Print Solutions strongly recommend that our clients look at their overall print usage and implement strong print management processes to reduce waste and cut down on unnecessary spend in printing. If you would like help in analyzing your print processes or even installing new print management software, please do not hesitate to get in touch. Our team would be more than happy to help.

Efficient Printing and the Environment – Why it’s Everyone’s Responsibility

Efficient printing

Efficient printing is one of the ways in which you can actively help to create a sustainable environment in your organisation. Efficient doesn’t just mean fast and simple, it can also mean sustainable.

The planet aside, efficient printing will also save you money by reducing your consumption of toner and of paper.

There are certain key elements which should be put into play to ensure that your print efficiency is working at maximum capacity – they are as follows:

  • Follow me printing: This means releasing your print job through a secure code to any machine in your organisation. Follow me printing reduces the waste caused by abandoned prints.
  • Rules-based printing: Reducing toner consumption by defaulting to mono printing and printing only the current page. This is especially relevant when it comes to large email streams.
  • Print draft copies: Running a draft copy before large jobs prevents expensive mistakes which saves both paper and toner.
  • Print preview: This is an important function for checking orientation and formatting are correct before printing.
  • Energy efficiency: Always ensure that machines are switched to “night mode” which ensures they enter stand-by mode when unused. You can also set larger print jobs to run at night which will enable you to benefit from cheaper electricity.

The importance of keeping control of print output in the workplace cannot be underestimated. Creating print policies for example are relatively simple but ensuring that the rules are followed is another matter.

Mode can assist you in managing and implementing rules and strategies which will help you to achieve green printing and fulfil your environmental policies.

Contact Mode Print Solutions today to learn more about Mode’s commitment to the environment.

Influencing Change: Moving to the Cloud

mode company award

Cloud Analyst, David Linthicum, said that ‘technology issues don’t typically stop cloud implementations. More often than not, it’s the people’. As with any new technology, there is often internal resistance to change – what if it doesn’t work out? Do we know the weaknesses and how to deal with them? How will an office cope without paper copies of contracts or the physical processes that businesses have used for decades?

Creating change within your organisation means that you need to communicate the benefits to every stakeholder and involve decision-makers early on.

Benefits of Cloud Printing

In 2011, IBM executive Mark Dean was already referring to the ‘post-PC era’ – a time when people rely more on mobile devices than PCs and expect processes to work from these devices as well. One of the major benefits of cloud printing is that it works from mobiles and doesn’t require users to be on a PC or connect to a print driver.

Sales teams typically work out of the office more than in it, so being able to print contracts and agreements remotely without having to set up a PC saves time, money, and desk space within the office (a key benefit in London, where space is always at a premium).

Cloud printing also saves time for the IT department, as software upgrades are automatic and in real time, so the system is always running on the latest version of the software without additional employee input. There is also no need to buy and install a local server, which makes cloud printing much less costly than its traditional counterpart.

When presenting cloud printing as a solution, it’s important to mention:

  • Cost savings on technology infrastructure – it’s easy to maintain a cloud printing system with minimal upfront spending and costs are based on demand.
  • Space savings – removing the need for hotdesk areas can mean that offices are more efficiently used or the business can work in smaller premises.
  • Better accessibility – employees have access to the printers and systems at anytime, anywhere, making it easier to work remotely or out of hours.
  • Less personnel training is required – so businesses don’t waste money on repetitive, lengthy training processes whenever printers are updated.
  • Cheaper, up to date licensing software – the system can grow without the need to buy additional, expensive licensing.
  • Disaster recovery – cloud-based systems also have the option for cloud storage, which makes disaster recovery options affordable even for small businesses.
  • Flexibility – cloud printing set ups are easy to change, grow, and reduce, depending on the business’ requirements.

If you need further guidance and support in presenting cloud printing as an option to your business, please speak to us. Our experienced sales team will offer information based on the industry and their own experience to help you make these vital changes within your business.

4 Ways to Print Less and Save More

printing

Businesses seem to fall into two main camps; those to aim to go ‘paperless’ and those who depend on printing for their day to day admin. However, most offices could implement a few simple changes and significantly cut down on waste and excessive printing. 92% of people say that they print more than they need and then throw away up to a third of what they print. This waste costs UK businesses millions every single year.

Print less is surprisingly easy – a lot can be achieved by simply putting a policy in place and communicating it properly. However, using the tools at your disposal can reinforce that policy and monitor print activity to find further efficiencies.

Set up Print Authorisation

Depending on your office printers and photocopiers, you may be able to set up print authorisation. This means that a job isn’t actually printed until somebody goes to the printer and authenticates it. This can completely eliminate unclaimed documents and unnecessary print jobs. It can also cut down on excess printing through user error, such as pushing a print job through more than once since only one copy will be authorised.

Reduce Paper Processes

A lot of businesses still have a huge number of paper processes that require documents to be printed for filing or other admin. Scanning these documents and emailing them to colleagues or filing them in cloud storage can streamline your processes, reduce the need for dozens of filing cabinets, and reduce your print spend.

Create Efficient Default Printer Settings

You can reduce the number of pages printed within your business by changing the default settings on your printer. This will ensure that your employees print double sided sheets automatically, or all printing jobs are set to black and white. This is a far simpler way of reinforcing a policy as everybody will print that way you require unless they purposefully change the settings

Monitor Your Print Data

Print Management Software helps you monitor print usage and identify areas where a particular person, department, or floor can improve. You can analyse data to reduce print output and keep improving your processes.

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